Whitefield Elementary School

Whitefield Collaborative Problem Solving Project April 30, 2018 Newsprint/Minutes Participants present: Amy Perkins, Ben Marcus, Cheryl Johnson, Clint Towle, Delia Dearnley, Howie Tuttle, Jake Mathews, Jeanne Grady, Karen McCormick, Kendra Anderson, Lucinda Lee, Niki Mathews, Sue McKeen, Tara DeLisle, Terri Blair, Tom Soule Not present: Anthony Anderson, Jen Noftall, Keith Marple, Lisa Kalloch, Lynette Conroy Facilitator: Joan Morin The collaborative process involves the participants to first identify the issue, then list the interest with regard to the identified issue, brainstorm options for potential resolution and finally reach consensus on the desired option. The dictation of the newsprint shows verbatim, the identified issue, the interest of the issue, the options that were brainstormed and the consensus that was reached. Chart 1: Agenda Accept 4/2 & 4/23 Minutes Consensus What needs to happen for each of you to believe that change is possible and that members are committed to supporting change? Niki- share and discuss behavior data Review student incident process & protocol form Issues: Safety & health Topics Decisions and Discussions: Project members accepted the April 2nd and April 23rd minutes with no modifications. Members responded to the question, What needs to happen for each of you to believe that change is possible and that members are committed to supporting change? Various responses were shared. Many expressed that they need to hear the issues and what cause the matter to be on the list and once the issue explanation has been shared, move to resolution. Members felt that some members of the group have an agenda that makes it difficult for the group to move forward. All believe that there were/are issues that need discussion and resolution. However, are encouraged by the evident awareness and change of everyone. Everyone believed that working collaboratively and being “Champions of Change” will create a school culture and climate that is respectful, kind and supportive for all. Members felt that if any member felt frustrated or believed the process will not begin to bring about change, than they should consider whether their participation is positively contributing to change or potentially preventing the group from moving forward. If the later, consider removing themselves from the Project. It was also suggested that if a member’s behavior was preventing the group from moving forward than the member(s) may be asked to leave the project. Niki shared and explained the collected Whitefield behavior data. Full year data has been collected since 2016-17. Incidences of various behavior infractions are documented on the “red form” by teachers and school employees. The principal and/or Niki review every form for potential action. Since the inception of the reporting, inappropriate behavior has declined. (see attached charting) Howard Tuttle, Superintendent shared the draft of the new “Student Incident Reporting Form”. Superintendent Tuttle will share the form electronically for everyone to review. We will discuss the form at the May 7th meeting. Agenda for May 7, 2018 5:30 PM Whitefield School Review and accept the minutes of April 30th. Revisit whether to modify the quorum agreement. Allow project members who were unable to attend the April 30th meeting to answer; What needs to happen for each of you to believe that change is possible and that members are committed to supporting change? Review and modify the Student Incident Reporting Form. Continue with Safety and Health Issues Set the May 14th agenda.

Whitefield Collaborative Problem Solving Project April 23, 2018 Newsprint/Minutes Participants present: Ben Marcus, Cheryl Joslyn, Clint Towle, Delia Dearnley, Howie Tuttle, Jen Noftall, Karen McCormick, Keith Marple, Kendra Anderson, Lisa Kalloch, Lucinda Lee, Tom Soule, Sue McKeen Not present: Amy Perkins, Anthony Anderson, Jake Mathews, Jeanne Grady, Lynette Conroy, Niki Mathews, Tara DeLisle, Terri Blair Facilitator: Joan Morin The collaborative process involves the participants to first identify the issue, then list the interest with regard to the identified issue, brainstorm options for potential resolution and finally reach consensus on the desired option. The dictation of the newsprint shows verbatim, the identified issue, the interest of the issue, the options that were brainstormed and the consensus that was reached. Options: (April 2, 2018) (to include timeframes and called issue/concern form) 1. Digital Reporting Form completed by student, parent, teacher, staff 2. Dated acknowledgement that form was received to include protocol & process 3. Personal contact to share next steps 4. Investigation 5. Resolution & plan of action April 23, 2018 6. Write letter of appeal to superintendent Acknowledge receipt to include process & protocol Investigate Resolution & plan of action 7. Appeal to full board Board makes determination To develop form: Howie Tuttle, Tom Soule, Delia Dearnley, Kendra Anderson, Niki Mathews, Karen McCormick Include timeframes All steps of process thru appeal Presented to full group at next meeting Discussions and Decisions: We did not have a quorum attending Monday’s meeting, therefore, no consensus was reached on any matter. The members did meet and moved forward with developing the process and protocol for student incident reporting; understanding that the final form and process would need consensus from the members. A couple of members raised concerns about whether the project should continue due to the perceived slow pace and the thought that a different process might be quicker. The response from other members of the group included such points as; people aren’t always showing up to the meetings, we aren’t meeting on a weekly basis, as agreed to, therefore progress is slowed. Staff representatives did not support the suggestion of disbanding the committee. They felt they have been vilified and disrespected and believe that all issues need to be addressed and resolved. Other members expressed that attitudes and possible differing agendas impeded our progress. I, Joan explained that the struggles are a result of the group not forming and trusting each other. There appears to be differing agendas that aren’t being fully discussed. I also explained that I would not be interested in facilitating/participating in a different process as I believe a different process would only result in fingering pointing and blaming. The group continued with its process and was successful at developing a procedure and process for the reporting and resolving of student incidences. The group also reviewed the list of issues and decided to fully discuss all of the safety/health issues at the next meeting. Next Meeting: April 30th- 5:30 Whitefield School Issues: Death Threats etc., Safety & Health Topics Niki – Share and discuss Whitefield’s behavior data Mid Term Public Report Review Student Incident Process and Protocol and Form Accept 4/2 & 4/23 Minutes

Whitefield Collaborative Problem Solving Project April 2, 2018 Newsprint/Minutes Participants present: Amy Perkins, Anthony Anderson, Cheryle Joslyn, Clint Towle, Delia Dearnley, Jeanne Grady, Jen Noftall, Karen McCormick, Keith Marple, Lynette Conroy, Niki Mathews, Sue McKeen, Terri Blair, Tom Soule Not present: Ben Marcus, Howie Tuttle, Jake Mathews, Kendra Anderson, Lisa Kalloch, Lucinda Lee, Tara DeLisle Facilitator: Joan Morin The collaborative process involves the participants to first identify the issue, then list the interest with regard to the identified issue, brainstorm options for potential resolution and finally reach consensus on the desired option. The dictation of the newsprint shows verbatim, the identified issue, the interest of the issue, the options that were brainstormed and the consensus that was reached. Chart 1: Issues: Student Incident Interest: Communication parents, staff, students, community Student safety Clearly defines protocols & process for the student issue Parent appeal process Documentation Historical Data available to parents Thorough investigations Not blaming the victim in investigations Resolutions/closure for all involved Way to report incidents free of shame, intimidation and retaliation Things that need to reported get reported (mandatory reporting) Safety and comfort in reporting Parental reporting of issues Student education-incident reporting-throughout year on going Parent education- incident reporting-throughout year on going Ongoing training of administrators for mandatory reporting Accountability for all staff, students, parents Chart 2: Options 1. Digital reporting form completed by (student, parent, teacher, staff) 2. Dated acknowledgement that form was received to include protocol and process 3. Personal contact to share next steps 4. Investigation 5. Resolution and plan of action Discussions and Determinations: Joan started the meeting with the concern that we were not making enough progress on the issues. She suggested that we deal with the issue of Student Incidences. The group felt if we could create protocols and procedures for the broad category we would tick many of the original listed issues off the list. The group discussed and began the process of developing the steps of action for student incidences. Agenda Next Meeting 4/23/18 5:30-8:00 Review April 2nd minutes Niki data presentation Continue with steps for process and protocol for student incident Mid Term Public Report to Community

Pre-K enjoyed the warm weather on Wednesday and had lunch outside. What a beautiful day that was!

Now accepting Kindergarten and Pre-K applications. Please call or stop by Whitefield School for an registration packet

Earlier this week Chewonki Foundation came to Whitefield with an owl presentation. Pr-K and Kindergarten learned all about owls.

Tomorrow, Thursday May 3rd, Whitefield School will be having a 3 bus run both in the morning and afternoon. In the morning if your child rides on Mr. Webb's, Mr. Bronn's or Mr. Cote's bus, please expect them to be picked up in the morning five minutes earlier then normal. If your child rides Mr. Brann's bus, your pick up time will be between 8-8:20am. In the afternoon, due to the 3 bus run, drop off times vary. Please call the school if you have a question about drop off times.

Miss Brenda and Miss Amanda served up a super yummy Homemade Fresh Fruit Smoothie for school breakfast today. It is a tasty and nutritious breakfast option that was a big hit! A great way to start the day.

The kindergarten and 7th grade class learning about our greenhouse and aquaponics system.

This morning Whitefield School had some excitement. There was a small car fire in the back parking lot. It was easily taken care of with a fire extinguisher. The fire department was called as a precaution. They came and determined that there was no further risk of fire. The car has been towed. If you have any questions or concerns you may call the school. We would like to thank the Whitefield Fire Department for their prompt arrival and assessment of the situation.

On Monday, Lincoln County Red E. Fox visited with pre-k through 3rd grade students. He was here to teach our students about the use of 911.

Mark your calendar - May 1st @ 6:30 p.m. 8th Grade Paint Night Fundraiser

On Wednesday, Chris DeLisle gave a very interesting presentation on blacksmithing to the 5th grade class

Congratulations the students in grades 5-8 who made High Honors and Honor Roll.

Reminder - tomorrow Friday, April 13th is Half Price Hat Day!

Come join the 2017-2018 Whitefield Elementary School's National Junior Honor Society in our first ever Floor Hockey Tournament on May 11th.

The cast of Whitefield's Drama Club before they performed "The Ever After" for our school on Tuesday. A talk show host interviews estranged fairy tale characters who want to reconcile on live tv.

Pleas join us on Monday, April 9th, for a performance of The Ever After at 6:30pm

Reminder - Coding Club has been canceled for tonight - Mrs. Howard will be attending a meeting. Sorry for the inconvenience - we will have Coding Club next Tuesday.

Reminder! Tomorrow, Wednesday, March 28, is a full student day. There is no early dismissal tomorrow. This is to make up time because of snow days.